Side Projects · Primly Community

how to tell your manager you have a side project (or whether to bother)

staff_steph · 4 replies

I've managed people who had side projects and I've been the person with a side project reporting to a manager. Both sides taught me things.

The default instinct is to keep it completely hidden. I understand why. But here's what I've actually seen happen when people take both approaches.

When it stays hidden: Works fine until something goes wrong. The project starts taking off and you're mentally distracted. You accidentally send an email from the wrong account. You need to leave early for a customer call that's really a side project call. Or the project gets press and your manager Googles you. All of these have happened to people I know.

When they disclosed proactively: Most managers I know, including myself, do not care if you have a side project as long as: it doesn't compete with the company's business, you're delivering at work, and you're not using company resources. That's genuinely the whole list.

A few things that help if you decide to disclose: Frame it as "I want to be transparent" not "I need permission." Lead with the "it doesn't compete" angle. Be specific about what it is and why there's no conflict. Don't over-explain the revenue potential (upside makes some managers nervous in ways that are irrational but real). One sentence, then let them respond. Don't fill silence with more words.

When to NOT tell your manager and tell HR/legal instead: If your manager is personally controlling and has a history of retaliating for things that aren't actual problems. If your company has a formal outside activities disclosure process (use that, not a manager conversation).

The case for disclosure: it creates a paper trail that it's known and not objected to. That matters if the project ever becomes a company.

The case against: in genuinely dysfunctional work environments, information you give voluntarily can be used against you. Read the room.

For 85% of people in normal tech jobs with a non-competing project: disclose briefly, in writing, and move on. The anxiety of hiding it is not worth it.

4 replies

brand_ben

From a hiring side perspective: side projects that come out in background checks or reference calls, that a manager didn't know about, look worse than they should. We've had candidates explain it fine but it creates a conversation that didn't need to happen.

visa_vik

For H1B folks: there's an extra layer here. Working for your own company while on H1B is technically unauthorized employment unless you have an EAD or certain other status. Even if the project makes no money. I talked to an immigration attorney before doing anything. Not trying to scare anyone, just something I had to find out the hard way.

firsttime_mgr

wait this applies even if it's free? just having a side project with a business structure?

nonprofit_nia

I came from a nonprofit where I was used to a mission-first culture and side work was expected and celebrated. when I moved to tech I assumed it would be the same. it was not. my first job had a really restrictive policy and I had to wind down a volunteer project I'd been running for two years. just know the environment you're in.